A newly-conceived organization can be rocky at first, as the founders and members must find a schedule that works, divide tasks equally, and learn how to keep things moving smoothly. In addition to this, the first meeting is usually the hardest to plan. There are three wonderful, low-stress ways to kick off a fun and exciting first meeting, which could also serve as a public event.
Dinner and a Show
One of the most common activities for special meetings is a community dinner. To make the night more engaging, insightful, and exciting, the attendees of the dinner could be presented with a show after the meeting, as well. This could be as elaborate as a private play or as simple as finding guest speakers for hire. If the meeting is insightful and educational, or rather fun and memorable, new members will be left with a great first impression.
Members’ Game Night
Game night is a good way to break the ice between many new members who don’t know one another. Hosting game night before and after the minutes of the meeting will keep members engaged and produce many wonderful relationships among them, strengthening the group as a whole. Door prizes or game prizes are attractive incentives for enticing new members or increasing attendance. Game night may even be a regular request after the first event.
Projects and Workshops
If the organization is interested in promoting new skills and hobbies among the members, regular workshops and projects could be linked to meetings. If the organization is focused on endangered birds, for example, members could partake in a photographic scavenger hunt for birds or build birdhouses together.
For most organizations, meetings are designed to be both productive and engaging. When members leave meetings feeling happy, empowered, or accomplished, the organization possesses a very strong foundation. As meetings begin to develop a rigid structure, they will be far more easy to integrate fun activities into. Try presenting ideas to all members during the first few meetings in order to find the best meeting activities for future dates.