The good news is that you have outgrown your operating space, but the bad news is that you need to relocate. The thought of transporting all your office equipment, documents and furniture might be daunting, but we have some tips to make it stress-free. Before you can get started, you will need to invest in some great moving tools, like furniture dollies with rigid casters, two-wheel dollies, bubble wrap, packing tape and moving blankets. Then, follow these steps to make sure everything is accounted for and relocated in one piece.
Empty Contents and Label, Label, Label
Everything will need to be emptied into secure boxes, but labeling the box with which drawer and location will make it so much easier when it’s time to unpack. You can even label filing cabinets with colored tape and put the corresponding color on the boxes. Do the same for desks and shelves.
Cover Your Furniture
Whether you use a moving company or DIY the move, take good care of your furnishings by covering them well. Before wrapping, be sure to lock, tie, or tape drawers closed. Use blankets, moving cloths and shrink wrap to cover large pieces of office furniture. Be sure to include a label of where the item will be placed once at the new location.
Take Time With the Technology
Moving offices involves moving the massive network you have established through computers, laptops, printers, scanners, copiers, and phones. Prior to any moving activity, create back-ups of as much information as possible. Label each piece for each workstation, and mark the location and function. Put any cords in Ziplock bags and tape to their respective functions.
Ensuring a smooth move requires considerable planning and attention to detail once you have started packing. Establish all utility services at the new location prior to moving day to eliminate significant downtime once your items have been transferred. With preparation and care, you will be back up and running in no time.